HCA, Hospital Corporation of America HIM Technician (Birth Records) PRN in Panama City, Florida


Processes and files reports in medical records, retrieves and files requested charts, responds to inquiries. This role will work primarily weekend hours as needed.

* Daily submission of Birth Certificates via the Electronic Birth Record (EBR) System

  • Abstract data from patient charts to complete worksheets necessary for completion of the birth certificate

  • Daily access of floor census( E.WC, E.LDRP, E.NICU), admission log, and inpatient admission register via the Meditech system

  • Regular updates of every newborn name in the Meditech system/once the child has been discharged/

  • Create, maintain, and update an adoption log for babies born at this facility since June 2011 for distribution to department managers and specific Health Information Management (HIM) staff

  • Create and maintain birth logs in Excel spreadsheet to include formulas for monthly totals

  • Revising (based on updates or changes in the birth certificate process) and assembling birth certificate packets in English and Spanish

  • Weekly telephone and fax communication with the Bay County Health Department regarding birth logs

  • Regular communication via e-mail regarding newborn name updates via the Meditech system to include the Patient Access Manager and Director, and Financial Analyst; Sheridan – Facility Administrator; Orange Park Shared Services - HIM Operations and Coding Team Lead

  • Regular communication via fax request from Elite Medical Billing regarding birth names for various pediatric physician practices

  • Communication with various funeral facilities, physicians, hospital pathologist, and Medical Examiner for exchange of information in completion of fetal/infant death certificates and/or burial transit permits when required

  • Working knowledge of Microsoft Office software

  • Regular use to Centricity and HPF web station

  • Monthly distribution of Hospital Statistics Report via the EBR system to department head and hearing screener

  • Provide support and continued training for assistant Analyst on weekends, when needed

  • Performing various notarial acts. This is more common on the A cute H ealth C are unit.

  • Provide support to coworkers when needed (transporting wheelchairs to their proper department(s), meeting various non-clinical patient needs, providing relief for secretary when necessary, printing labels, answering phones and transferring calls to appropriate personnel

    EDUCATION REQUIRED AND/OR PREFERRED: High school diploma or Equivalent required


    EXPERIENCE REQUIRED OR PREFERRED: 1 year experience preferred.

    · Proficient with computers – Microsoft Word, Microsoft Outlook, Meditech
    · Ability to maintain confidentiality of patient’s PHI
    · Organized
    · Multi-tasking
    · Excellent communication skills
    · Typing 20-30 WPM

Job: *HIMS & Health Informatics

Title: HIM Technician (Birth Records) PRN

Location: Florida-Panama City-Gulf Coast Regional Medical Center

Requisition ID: 00096-6993